Club Diary

Club Diary

HOLT RUGBY FOOTBALL CLUB :(Affiliated to Rugby Football Union)
Reply to:
Alan Gibbs,Email:alangill.gibbs@virgin.net
Telephone:01263 820088
Fax: 01263 713150
Ground: Bridge Road High Kelling Holt
Norfolk,NR25 6QT

Dear Member,

CLUB HOST

Yes, the new rugby season is nearly upon us! It is now a few years since Jimmy Lockhart introduced the 'Club Host'. I am convinced that having a ‘Wise Old Owl’ around makes the rugby club a much better place to both play and socialise in on match days. I am continuing to carry on this successful innovation for the coming season. I would like to thank you for all your help in the past and ask you if you could manage one Saturday again this season.

Enclosed you will find a rota with your name against a proposed Saturday. It would be very difficult to consult everyone individually, so I would ask if you could liaise with someone else to swap dates if your date is not convenient. Please do NOT try and advise me of these changes, BUT IT IS WORTH CHECKING WITH SOMEONE AT THE CLUB BEFORE YOU DO IT TO CHECK THERE IS A GAME – PARTICULARLY FOR LOWER SIDES. If your date is going to be inconvenient every year, do let me know. I am the fixture secretary, and will know what is happening and you are welcome to check with me on 01263 820088. Do please advise me or David Hitcham of any changes to your contact numbers, email addresses, etc., as this will help in contacting you in event of a late change. I will ring you if there is a change. Providing there are not too many changes in the list; Steve Dye or one of the other captains would be another point of contact. This rota has worked exceptionally well - with your help, I hope we can repeat this and have the benefit of a well-run club. If the club is ready and functioning, it certainly lifts moral both on and off the pitch and attracts new players and members to the club. When we are all so busy, a little help from many is very much appreciated.

I will rely on you or your stand-in turning up. I will only try to contact you if there is NO game.

Please find attached a list of the 23 tasks that I hope you might ensure are carried out. Please remember the 21st task, which is to organise a raffle if possible, as this of course generates those desperately needed club funds. Finally, many thanks in advance for being available - It really does help the Club. I look forward to seeing you there. Kind Regards

Alan Gibbs

Hon.Fixture Secretary

HOLT RFC CLUB HOST'S DUTIES

1. Unless you are a key holder, find out from Alan Gibbs as to who will be present with a set of keys e.g. a team captain, as there is not a set of host keys.

2. Supply correct number of oranges for teams.

3. Arrive at the clubhouse at least 1¼ hours before kick off. .

4. Ensure car-parking arrangements are suitable for the number of people expected.

5. Ensure any necessary locked doors are opened.

6. Ensure the clubhouse heating is working if necessary. If not then contact Sam Papworth.

7. If possible, check and report to Sam Papworth if the amount of central heating oil in the bulk tank outside and the amount of gas remaining in the bulk cylinders behind the kitchen are low.

8. Check all toilets are clean and operational.

9. Check bath water heaters are operational. Any repairs necessary, please list in repairs book behind the bar.

10. Check clubhouse furniture is suitably arranged, and is clean..

11. Check kitchen is clean and tea providers are familiar with the facilities and have the necessary provisions.

12. Ensure sufficient water buckets and sponges are in place on the touch lines before kick off and these are collected at full time and returned to the tall cupboard in the kitchen. .

13. Ensure the first aid kit is available and complete and any shortages reported to Steve Dye and that it is returned to the first-aid cupboard after the game(s).

14. Welcome the referee(s), show him/her /them to their changing facilities and ensure they have everything they require to do their job. .

15. Ensure home team captains have brought along their practice and match balls. Remind them to look after them before and after the game! .

16. Ensure half-time oranges are distributed to each pitch 10 minutes before the end of the 1st half and that the plates and peel are collected. .

17. Ensure corner flags and post protectors are in place before the game(s) and removed afterwards if necessary. .

18. Turn on the hot water only in the players' bath at the start of the second half and turn it off again when it turns cold (after about 10 minutes). ..

19. Ensure the referee(s) is /are looked after in the Clubhouse making sure that they receive the customary hospitality. 20. Ensure the bar staff and tea providers receive any help required. .

21. Organise a raffle in the Clubhouse after the game if there are sufficient people present. .

22. If no bar staff, then please open bar immediately after game(s) which will then be taken over by team captain(s).

23. Ensure that you help to lock up with the key holder, unless you have your own and sweep the floor in the club room before leaving.

PLEASE DO NOT LEAVE THE BAR STAFF TO LOCK UP ON THEIR OWN UNLESS BY

PRIOR ARRANGEMENT.